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User Management

The lifeblood of your workspace is its people. This guide covers how to bring them in and manage their access.

✉️ Inviting Team Members​

To add a new Creator or Admin to your workspace:

  1. Go to Settings > Members.
  2. Enter their Email Address.
  3. Select a Role (see below).
  4. Click Add Member.

They will receive an email invitation to join your workspace.

📸 Screenshot

Asset: shared-invite-users-modal.png — "Invite Users" modal showing email input and role selection

Understanding Roles​

RoleBest For...Capabilities
AdminTeam LeadsFull access to settings, billing, and user management. Can delete the workspace.
CreatorInstructional DesignersCan create, edit, and publish courses. Cannot change workspace settings.
MemberReviewers / LearnersCan view content assigned to them. Cannot create content.

🎟️ Invite Codes (Self-Service)​

For large cohorts (e.g., "All Sales Reps"), adding users one by one is tedious. Use Hub Invite Codes instead.

  1. Go to the Hubs tab.
  2. Find the Hub you want to fill.
  3. Locate the "Invite Code" panel.
  4. Copy the 6-digit code (e.g., XY-789).
  5. Send this code to your learners via Slack or Email.

Learner Experience: They simply visit topicz.app/join, enter the code, and are instantly added to the Hub.

👮 Managing Access​

People leave, and roles change. Keep your workspace secure by auditing your member list regularly.

  • Change Role: Use the dropdown next to a user's name to promote/demote them (e.g., Member -> Creator).
  • Remove User: Click the Trash Icon next to a user to revoke their access immediately.